Missions, trips, intra-university mobility

The service is dedicated to the fulfilment of administrative-accounting practices related to the authorisation and subsequent reimbursement of missions and travel undertaken by the Department's personnel to perform their institutional activities.

A mission is understood as the performance of an institutional activity, carried out in the interest of the University, by staff with a permanent or fixed-term employment relationship (lecturer and researcher and TA) in service, both in Italy and abroad.

A secondment is defined as the performance of a work or training activity, carried out in the interest of the University, by external personnel (assignees, doctoral students, scholarship holders, occasional workers, professionals, non-occasional self-employed workers) who have a formalised relationship with the Alma Mater Studiorum-University of Bologna other than that of employee, outside the established location, both in Italy and abroad.

Intra-University mobility is only for teaching, research and technical-administrative staff and concerns journeys:

• between their place of employment and the University's Multicampus offices and sites, provided that they require the use of a means of transport;
• between offices located in the same municipality for which it is necessary to use public transport in order to carry out teaching, political and administrative activities of the University.

The Service takes charge of the documentation supporting the reimbursement requests via Web Missions. It concludes the process with settlement and payment.

For missions completed after 20 May 2024, staff with access to the Missioni in Unibo application (see list below) are no longer required to deliver documents in paper format or send them. They are only required to upload them in digital format to the Missioni Web platform.  Doctoral students, research fellows and scholarship holders no longer have to hand in their revenue stamps, as the deduction is made automatically. More detailed instructions are provided on the University Intranet on the Missioni page.
For missions completed before 19 May 2024, all paper originals are still due.
For information write to fabit.missioni@unibo.it 

How to make a request for authorisation to carry out missions, travel and reimbursement

They are made online via the https://missioni.unibo.it application. It is necessary to fill in all the compulsory data required by the programme and then - at the end of the mission - to submit the request for reimbursement online, as per the instructions in the FAQ.

Who has to use the applicationIn the context of the Department

The people who have to use the Missioni Web application are:

• Full Professors
• Associate Professors
• Researchers on permanent and fixed-term contracts
• Permanent and fixed-term technical administrative staff
• PhD students
• Research assistants
• Fellows

Who must use paper forms

As a residual measure, persons with other qualifications than those listed above must submit requests for travel authorisation and reimbursement using paper forms. In these cases, dematerialisation does not apply and all documentation for reimbursement must be submitted on paper originals, including the €2 revenue stamp, if due.

Intra-university mobility

Intra-university mobility requests for authorisation and reimbursement must also be entered via the Missioni Web application.